Terms of Reference                                                                                                              

 
1.   Authorisation to carry out research work must be obtained from the Directorate for Research, Lifelong Learning and Employability, and presented to the Head of School, Institute or Organisation where the researcher intends to carry out the research.
 
2.   Researchers are to conform to the principles of e​thical research conduct.

3.  Research work is carried out at the discretion of the Head of School, Institution or Organisation, and is subject to their conditions.
 
4.  The Directorate for Research, Lifelong Learning and Employability reserves the right to withdraw the permission to carry out research in schools, institutions or organisations at any time and without prior notice.
 
5.   On completion of the research work, the researcher must provide the Directorate for Research, Lifelong Learning and Employability, as well as the Head of School, Institution or Organisation, with a  soft copy of the research work carried out.​
 
6. ​   Questions​ of offensive, prejudiced or of other unethical nature are not permissive. The researcher must obtain approval to conduct the research from the respective Higher Educational Institution Ethics Committee. These procedures are in line with the Data Protection Act in order to safeguard the rights of the research subjects.

 
How to apply

Please, complete the online form Request for Research, and submit it together with all the required documents listed in the next section. 


Attachments

Please ensure that the following documents are saved to a zipped folder and attached to the application. Failure to provide these, where relevant, risks delaying approval to proceed with the research. 

        • ​​  Information letter to the Head of school, Institution or Organisation, and a letter requesting permission to conduct research.
  •   Information letters to adult participants and/or legally responsible parents/guardians of minors. (Maltese and English versions)
  •   The consent form that will be signed by adult participants.* (Maltese and English versions)
  •   The consent form that will be signed by legally responsible parents/guardians, in case of minors and adults unable to give consent. * (Maltese and English versions)
  •   Assent form in case of minors. (Maltese and English versions)
  •   A copy of the questionnaire/interview questions/other relevant material to be used for data collection. (Maltese and English versions)
  •   Licence/permission to use research tools (e.g. constructs/tests) (where applicable).
  •   Approval from the Ethics Review Board of the respective institution (where applicable).

*If the researcher intends to use audio / video- recordings, this must be clearly indicated on a separate section on the consent / assent forms. Prior consent must be obtained from the school, institution or organisation, and from adult participants.  Where minors or adults unable to give consent are involved, legally responsible parents/guardians must also give their consent before their children are audio/video-recorded. A copy of these consent forms must be uploaded to this online form. 

The use of the audio-/video-recording is to be limited to this research study only, and may not be used for other research without the full consent of interested parties including the Directorate for Research, Lifelong Learning and Employability. 

The process for the approval of the research may take up to four (4) weeks, depending on the time of the year at which the application is submitted. You will be contacted if any information is missing or incorrect. On approval of the research study, you will receive an email with the official authorisation. The same email will be forwarded to the respective schools, institutions or organisations where the research will take place. Any changes in the sample or content of the study must be communicated to the Research Ethics Committee for further review.

For clarifications, you are kindly requested to contact us on researchandinnovation@ilearn.edu.mt​ 

 

 Declarations                                                                                                             

      
I/we accept to abide by the rules and regulations for research in schools, institutions or organisations, and to comply with the Data Protection Act and the GDPR.
I/we hereby give consent to the Directorate for Research, Lifelong Learning and Employability to process and record my/our personal data for evaluating my/our request, audit and other matters related to this application. I/we understand that I/we have a right of access to my/our personal data and to obtain the rectification, erasure or restriction of processing in accordance with the General Data Protection Regulation (GDPR) (EU 2016/679), and the Data Protection Act Chapter 586, that implement and further specify the relevant provisions of said Regulation. 
I/we fully understand that edited information, that would not identify me/us, may be included in statistical reports.
I/we am/are aware that for the purpose of the Data Protection Act Chapter 586, the Data Controller is the Directorate for Research, Lifelong Learning and Employability, Great Siege Road, Floriana, VLT 2000
I/we confirm that all adult participants and parents/guardians legally responsible for minors or adults unable to give consent, will be requested to consent to be research subjects and/or to be videoed/audio recorded/photographed.
I/we confirm that all legally responsible parents/guardians will be requested to consent so that their child's/children's response/video/audio recordings may be used in printed publications or the media or both.
I/we will not include details or full names and surnames of any participant/child in any recorded footage or printed publications without consent.
I/we have uploaded the required documents.
I/we hereby consent to the above statements for the processing of this application.